Privacy Policy

LEADHUB PRIVACY POLICY

To be read in conjunction with our terms of service

Who we are and what we do…

LeadHub is a prospect management system for estate and letting agents. LeadHub is a trading name of Cloud Centric Ltd trading as Agent Centric. Our registered office is 119 Promenade, Cheltenham. Glos. GL50 1NW. Company registration number 08374883.

We love our clients and want to look after them as well as we possibly can in terms of security, privacy and compliance. So you can take it as read that we will never sell or otherwise abuse any of your data. This Privacy Policy will hopefully reassure you by providing transparent information about when and why we collect information (some of it technically regarded as personal, such as an email addresses), how we use it and keep it secure.  

Types of Data we collect…

If you are on our marketing database of potential customers, we only collect information that enables us to contact you, plus any notes that we might have made in respect of your possible interest in our services. This is likely to be name, title, postal address, email address and phone number, plus any personal notes we might make to help us provide you with the most relevant service (and to prevent us from bugging you with irrelevant stuff). For example:

Name: Daisy Smythe.   Job Title: Director, Organisation: Smythe Estates,

Address: 120 Haddock Road, Fishguard. RG12 5PL  Phone: 01234 567 890

Email: d.smythe@smytheestates.co.uk

Notes: Daisy has used our services before and has indicated that she will be doing so again as soon as she has hired a new marketing manager. Covers the RG11, RG12 and RG13 postcode districts.

You’re most welcome to contact us at any time, via our website, or by email to hello@agentcentric.co.uk to ask to see what information we hold on you. We will of course delete any or all of this immediately on request.

How we collect data…

If you are on our marketing database then this will be because at some stage you have provided us with your details. This may have been at a conference where you might have asked us to provide you with information and we noted your details or you handed us a business card. You may have telephoned or email us, possibly from our website/chatbot, or we might have contacted your office and asked if it would be ok to contact you and one of your colleagues agreed to this and supplied your contact details. Occasionally an “out of office” reply asks that we should contact a colleague in the recipient’s absence. We never buy email lists! Yuk!

Cookies…

We also collect browser information using cookies. These little techno-biscuits are really helpful as they enable us to recognise that you are a returning guest and help us optimise your user experience. Our website won’t work quite so well if you disable cookies, but you can do so if you wish via your browser settings. You can see our full cookie policy at the bottom of this page.

How we use your data:

We’ll only use the information we hold about you to make sensible and relevant contact from time to time (no more frequently than once a week) to keep you informed about aspects of our service that we think may be of interest to you. We will most likely email you but may occasionally post you a letter or phone you. We would usually only phone you to follow up when you have expressed a specific interest. You can unsubscribe at any time and we will always make this easy for you to do in one click during every communication, or by phone.

We use third party providers to deliver our email communications, Campaign Monitor and BombBomb. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our communications. For more information on their privacy policies please see  https://www.campaignmonitor.com/policies/ and https://bombbomb.com/privacy/

If you are on our client database because you do, or have done, business with us then in addition to the above information we will also hold your password data to enable us to help you access your account should you forget your password. We’ll also hold and use your data in order to manage your account and to facilitate our on-going relationship with you.  

In order to process your payments, we use a respected third party, Stripe. Stripe are experts in protecting your financial information. You can find their privacy policy at https://stripe.com/gb/privacy We may alternatively use PayPal for the same reason and you can PayPal’s privacy policy at https://www.paypal.com/en/webapps/mpp/ua/privacy-full

Your prospects’ data.

We have no control over any data that you might enter into the LeadHub system about your own prospects/customers. It is therefore your responsibility to ensure that you collect/manage/process this data in a way that is fully compliant with all relevant legislation, especially, GDPR and that you have your own privacy policy relating to this data. Once you delete this data from your account, we hold it for a maximum of six months, following which it will be permanently deleted.

Any data that you might enter is securely held on Heroku (Salesforce) Cloud Application Platform on servers based in the USA (their privacy policy is https://help.heroku.com/RXPQ7FOV/eu-general-data-protection-regulations-gdpr

ICO

We are committed to full compliance when it comes to your data and we are registered as a data controller with the Information Commissioner’s Office, registration number ZA004890.

Updates

We continually review our policies and if you like reading this stuff, then check back from time to time. This policy was last updated 23rd May 2018.

Cookie Policy (this is bit more wordy and technical if you’re interested)

We use a system of classifying the different types of cookies which we use on our Website, or which may be used by third parties through our websites. The classification was developed by the International Chamber of Commerce UK and explains more about which cookies we use, why we use them, and the functionality you will lose if you decide you don’t want to have them on your device.
What is a cookie?         
Cookies are text files containing small amounts of information which are downloaded to your personal computer, mobile or other device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device.  

How long are cookies stored for?
Persistent cookies – these cookies remain on a user’s device for the period of time specified in the cookie. They are activated each time that the user visits the website that created that particular cookie.  

Session cookies – these cookies allow website operators to link the actions of a user during a browser session. A browser session starts when a user opens the browser window and finishes when they close the browser window. Session cookies are created temporarily. Once you close the browser, all session cookies are deleted.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience.

You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu.

Cookies used on the Website
A list of all the cookies used on the Website by category is set out below.

Strictly necessary cookies
These cookies enable services you have specifically asked for.  These cookies are essential in order to enable you to move around the Website and use its features, such as accessing secure areas of the Website.

Performance cookies
These cookies collect anonymous information on the pages visited.  By using the Website, you agree that we can place these types of cookies on your device.

These cookies collect information about how visitors use the Website, for instance which pages visitors go to most often, and if they get error messages from web pages. These cookies don’t collect information that identifies a visitor. All information these cookies collect is aggregated and therefore anonymous. It is only used to improve how the Website works.

Functionality cookies
These cookies remember choices you make to improve your experience.  By using the Website, you agree that we can place these types of cookies on your device.

These cookies allow the Website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced, more personal features. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. They may also be used to provide services you have asked for such as watching a video or commenting on a blog. The information these cookies collect may be anonymised and they cannot track your browsing activity on other websites.  

Third party cookies
These cookies allow third parties to track the success of their application or customise the application for you. Because of how cookies work we cannot access these cookies, nor can the third parties access the data in cookies used on our site.

For example, if you choose to ‘share’ content through Twitter or other social networks you might be sent cookies from these websites. We don’t control the setting of these cookies, so please check those websites for more information about their cookies and how to manage them.